This Privacy Policy describes how the University of Dundee Alumni Chapter, Nigeria (“the Chapter,” “we,” “us,” or “our”) collects, uses, processes, and shares the personal information of its members and visitors (“you” or “users”) on our community website, located at uodalumning.org
The Chapter is committed to protecting your privacy and handling your personal data in a transparent and secure manner.
1. Information We Collect
We collect information that allows us to connect with and serve our alumni community. This information falls into the following categories:
A. Information You Provide Directly
This is information you provide when you register on the site, update your profile, register for an event, or communicate with us.
Category of Information
Examples of Data Collected
Purpose of Collection
Identity and Contact Data
Full Name, Maiden Name, Email Address, Phone Number, Home and/or Business Address, Social Media Handles.
Member verification, communication, event registration, and sending Chapter updates/newsletters.
Professional and Educational Data
University of Dundee Degree(s) and Year(s) of Graduation, Course of Study, Current Job Title, Employer/Company Name, Industry.
Facilitating professional networking, mentoring opportunities, and Chapter reporting/analysis.
Tailoring communications and event invitations, and administering Chapter activities.
Financial/Transaction Data
Payment information (e.g., for event fees or donations) – Note: We do not store full credit card details. Transaction details are processed securely by a third-party payment processor.
Processing event registrations, dues, or donations.
B. Information Collected Automatically
When you visit our website, certain information is collected automatically through tracking technologies like cookies.
Category of Information
Examples of Data Collected
Purpose of Collection
Usage Data
IP address, browser type, operating system, pages viewed, time spent on pages, referral source, and clicks on links.
Small data files are stored on your device.
Cookies and Tracking Data
Small data files are stored on your device.
Essential functionality (e.g., login), remembering your preferences, and website analytics. (See Section 6).
2. How We Use Your Information
We use the information we collect for the following purposes:
To Provide and Maintain the Website: To manage your membership, enable access to member-only areas, and facilitate communication between members (where you have consented to such display).
Chapter Administration and Activities: To organise, advertise, and manage Chapter events, meetings, and volunteer initiatives.
Communication: To send you newsletters, updates, event invitations, fundraising appeals, and other information related to the Chapter and the University of Dundee, in line with your preferences.
Networking and Community Building: To enable registered members to connect with each other through our member directory, based on the privacy settings you select in your profile.
Analysis and Reporting: To understand the demographics and interests of our alumni community, measure the effectiveness of our programs, and report aggregate data to the University of Dundee as required.
Security and Legal Compliance: To protect the security of our website, prevent fraud, and comply with applicable laws and regulations.
3. Legal Basis for Processing (If Applicable to International Users)
For users who may be protected by international data protection laws (like the GDPR), we rely on the following legal bases for processing your personal data:
Contract: Processing is necessary for the performance of a contract to which you are a party (e.g., providing you with Chapter membership services).
Legitimate Interests: Processing is necessary for our legitimate interests (or those of a third party, like the University of Dundee), and your interests and fundamental rights do not override those interests (e.g., maintaining an engaged alumni community, security).
Consent: We may rely on your explicit consent for specific processing activities, such as sending certain marketing communications or publishing specific details in a member directory.
4. Sharing Your Personal Information
We may share your personal information in the following circumstances:
With the University of Dundee, We share relevant alumni data (e.g., name, contact details, educational background, Chapter membership status) with the University of Dundee to ensure your records are up-to-date and to support the wider alumni relations mission. The University will handle your data in accordance with its own Privacy Policy.
With Other Members (Member Directory): Certain information (e.g., Name, Graduation Year, Profession) may be visible to other registered members of the Chapter website, strictly for networking purposes, based on the privacy settings you control in your profile. You can choose to restrict or hide your information.
Third-Party Service Providers: We use trusted third-party services (e.g., web hosting, email service providers, event registration platforms, payment processors) to operate the website and manage our activities. These providers are obligated to protect your data and are only given access to information necessary to perform their services.
Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).
Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction.
5. Data Security and Retention
Security: We have implemented appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. However, no internet transmission is 100% secure, and we cannot guarantee absolute security. You use the service at your own risk.
Retention: We will retain your personal data for as long as your membership is active or as needed to provide you with our services. We may also retain and use your information to comply with our legal obligations, resolve disputes, and enforce our agreements.
6. Cookies Policy
Our website uses “cookies” to enhance your experience.
What are Cookies? Cookies are small files placed on your device by a website that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide reporting information.
How We Use Them: We use cookies for essential site functionality (e.g., logging in), analyzing website traffic, and tracking user behavior to improve the site.
Your Choices: You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. However, disabling cookies may prevent you from taking full advantage of the website.
7. Your Data Protection Rights
Depending on your location and applicable law, you may have the following rights regarding your personal data:
The Right to Access: The right to request copies of your personal data.
The Right to Rectification: The right to request that we correct any information you believe is inaccurate or incomplete.
The Right to Erasure (The Right to be Forgotten): The right to request that we erase your personal data, under certain conditions.
The Right to Restrict Processing: The right to request that we restrict the processing of your personal data, under certain conditions
The Right to Object to Processing: The right to object to our processing of your personal data, under certain conditions (e.g., for direct marketing).
The Right to Data Portability: The right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
The Right to Withdraw Consent: Where we are relying on consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details in Section 10.
8. Children’s Privacy
Our website is not intended for individuals under the age of 16. We do not knowingly collect personally identifiable information from children under 16. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal data from a child without verification of parental consent, we take steps to remove that information from our servers.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top of this document. We encourage you to review this Privacy Policy periodically for any changes.
10. Contact Us
If you have any questions about this Privacy Policy, your personal data, or wish to exercise any of your data rights, please contact the Chapter’s Data Administrator:
